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How to Import Historical Microsoft Lync Data from Outlook Conversation History Folder

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This article refers to the Barracuda Message Archiver version 5.0 and higher, and Microsoft Lync Server 2010, 2013 and Microsoft Skype for Business 2015.

Before getting started, you must either enable Lync data archival to the Conversation History folder for all users or direct users to enable the feature individually.

One-Time Historical Lync Data Import

Use the following steps to schedule a one-time job to immediately import historical Lync data to the Barracuda Message Archiver.

  1. Log in to Barracuda Message Archiver as the admin, and go to Mail Sources > Exchange Integration.
  2. Click Start New Action. In the Select Action page, click Email Import.
  3. In the Select Server page, select an existing Lync Server, or click Add New Server to set up a new Lync Server.
  4. In the Configure Action page, specify the following settings:
    1. Select All Users from the Source drop-down menu.
    2. In the Date section, select All Items.
    3. In the Schedule section, select Now.

  5. (Optional) If you wish to target historical Lync data only, click Advanced Options, and select Import Only Conversation History:
    Lync_Optional.png

    If you do not select Import Only Conversation History, the folder is automatically included in the historical import.

  6. Complete the configuration setup to add the Email Import to the Scheduled Actions table.

Ongoing Nightly Lync Data Import

Use the following steps to import historical Lync Server data from a user's Outlook Conversation History folder to the Barracuda Message Archiver.

 Note that this is not a compliant archiving solution as users can delete or modify the contents of their Conversation History folders between nightly syncs.

  1. Log in to Barracuda Message Archiver as the admin, and go to Mail Sources > Exchange Integration.
  2. Click Start New Action. In the Select Action page, click Email Import.
  3. In the Select Server page, select an existing Lync Server, or click Add New Server to set up a new Lync Server.
  4. In the Configure Action page, specify the following configuration settings:
    1. Select All Users from the Source drop-down menu.
    2. In the Date section, select All Items.
    3. In the Schedule section, select Nightly.

  5. Click Advanced Options, and select Import Only Conversation History:
    Lync_nightly.png

    You must select Import Only Conversation History. Otherwise, the folder is skipped during synchronization.

  6. Complete the configuration setup to add the Email Import to the Scheduled Actions table.