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How to Configure the Google Workspace User Directory

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You can manage and configure the Google workspace user directory for the workspace with the unified, cloud-based Barracuda SecureEdge Manager.

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Configure Google Workspace

The user directory retrieves users and groups from multiple sources and syncs them into a selected Google Workspace domain. To add a user directory:

  1. Go to https://se.barracudanetworks.com and log in with your existing Barracuda Cloud Control account.

  2. In the left menu, click the Tenants/Workspaces icon and select the workspace you want to configure the Google Workspace user directory for.

  3. In the left menu, click Identity > Settings.

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  4. The Settings page opens.

  5. In the User Directories section, click Add User Directory.

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  6. From the user directory drop-down menu, select Google Workspace.

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  7. The Add User Directory page opens. Specify the values for the following:

    • Display Name – Enter display name.

    • Google Workspace Domain – Enter the Google Workspace domain.

    • Groups Included – Enter the group to be included. To add more groups, click +. Note: For the group filter to work, you must provide the exact group name.

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  8. Click Save.

  9. In the User Directories table, you can now see that the Google Workspace user directory has been added and that under the fieldname STATUS there is the warning Authorization Needed.

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  10. Click Authorization Needed. Enter the admin Google credentials and click Sign in.

  11. In the User Directories table, you can see that the STATUS is shown as pending. The directory sync may take a few minutes.

  12. After directory sync is completed, verify that in the User Directories table, under the fieldname STATUS, the text has changed to Completed with a green check mark.

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In addition, information under the fieldname LAST SYNC displays the time the last sync occurred. The field name SYNC RESULT displays the number of users or groups already synced. Verify that you see all Google Workspace directory users and groups on the respective Identity > Users and Identity > Groups pages.

Edit Google Workspace

To edit the Google Workspace user directory:

  1. In the left menu, click the Tenants/Workspaces icon and select the workspace you want to edit the Google Workspace user directory for.

  2. Go to Identity > Settings.

  3. The Settings page opens. In the User Directories section, you can see that Google Workspace is displayed as your user directory.

  4. To edit your Google Workspace account, click on the pencil icon.

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  5. The Edit User Directory page opens. Edit the value you are interested in. For example, you can modify values for the field names such as Display name and Groups Included. Note: You cannot change the value for the Google Workspace Domain because the option Google Workspace Domain is disabled.

  6. Click Save.

Remove Google Workspace

To remove the Google Workspace directory associated with the selected workspace:

  1. In the left menu, click the Tenants/Workspaces icon and select the workspace you want to remove the Google Workspace user directory for.

  2. Go to Identity > Settings. The Settings page opens.

  3. In the User Directories section, you can see your Google Workspace user directory is displayed.

  4. To remove an existing Google Workspace user directory, click on the trash can icon.

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  5. The Delete User Directory <Name of Your User Directory> page opens.

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  6. Click Ok to confirm.

You can verify the following:

  • You can verify that the previous users/groups from the Google Workspace user directory are not shown on the Identity > Users and Identity > Groups pages.

  • For your selected workspace, you can now configure a new user directory of your choice. You can verify that the users/groups from this new user directory are available in the security policies drop-down menu and are shown on the respective Identity > Users and Identity > Groups pages.

Caution before deleting your existing user/group directory via the Identity > Settings tab: If you delete a directory and add a new one (or add the same directory again), all existing security and access policies regarding your user/group directory must be updated. Users who are already enrolled will still have access. Please use the Enrolled Users page to manage who should be deleted.

(Optional) Sync the Google Workspace User Directory

If you must sync the Google Workspace user directory quickly, proceed with the following steps:

  1. On the Settings page, go to the User Directories section, and click the icon of three vertical dots to sync the user directory.

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  2. Click Sync.

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  3. The User Directory sync started pop-up window opens.

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You will soon see that the sync has fetched and updated the users and groups in the identity management associated with the Google Workspace user directory. Verify that you see all Google Workspace directory users and groups on the Identity > Users and Identity > Groups pages after successful sync.

Next Steps