How to Set Up Saved Searches

Once you execute an Advanced Search, you can save and name the search for re-execution at a later time. A list of all such Saved Searches and their definitions are available on the BASIC > Search page in the Saved Searches tab, and the search can be performed from this tab.

 Any changes to a Saved Search must be done from the Advanced Search page by running the Search in question, making the desired changes, and saving the new criteria. Use a new name to create a new Saved Search, or use the existing name to overwrite the previous set of search criteria.

To receive an alert via email when a message that fits the parameters of a Saved Search is received by the Barracuda Message Archiver, Policy Alerts are required.

Setting Up a Saved Search

1. Log into the Barracuda Message Archiver.
2. Go to the BASIC > Search page, and in the Standard tab, click Advanced.
3. Enter the desired search criteria, and click Save Search.
4. Enter the Search Name, and click OK.
5. Click the Saved Searches tab; in this page you can:
   • Click Search in the Actions column for a Saved Search to immediately run the search.
   • Click Delete to remove a Saved Search.
   • Click Apply/Remove Litigation Hold to apply or remove a litigation hold for the Saved Search.

Setting Up a Saved Search Retention Policy

1. Go to the POLICY > Retention page, and enter the Saved Search Retention Policy details:
   
   • Enter a name for the policy you are creating in the policy Name field.
   • In the Saved Search field, select the name of the saved search to use for this retention policy.
   • In the Policy Length field, enter the number of days to retain archived messages that match the Saved Search criteria.

2. Click Add.

   If a message matches more than one Saved Search-based policy, then the message is kept according to the longest policy length. If it matches a Saved Search-based policy as well as the global policy, then the Saved Search policy takes precedence.