This article refers to Barracuda Message Archiver Legacy Release firmware or higher, and Microsoft Exchange Server 2007 and 2010 .
You configure actions that the Barracuda Message Archiver is to execute on your Microsoft Exchange Servers on the MAIL SOURCES > Exchange Integration page in the Barracuda Message Archiver web interface; click Help in the web interface for detailed information.
Workflow
The Workflow includes the following pages:
- Select Action – Select the type of action to perform on the Exchange Server.
- Select Server – Select an existing Exchange Server, copy an existing Exchange Server configuration to modify, or add a new Exchange Server configuration.
- Configure Action – Use this page to configure settings for the selected action using the Workflow fields.
- View Summary – Displays the Exchange Server action details. For Email Stubbing, you can click Simulate Action to perform a "dry run" on the Exchange Server. All items that meet the specified criteria are listed in the Activity Log for that operation, but no actual content on the Exchange Server is modified. Note that once you click Simulate Action , an entry is added to the Recent Actions table. Click the Report link in the Recent Actions table to review the results for the operation.
Available Actions
Define an operation to perform on your Exchange Server on items that meet the criteria you define in the workflow. Select the type of action to perform on the Exchange Server :
Email Import – Import all email from the Exchange Server into your Barracuda Message Archiver that meets the specified criteria. Barracuda Networks recommends that you only run an email import One Time.
- Non-Email Sync – Import only non-email Exchange Item Sources into the Barracuda Message Archiver from specified accounts including Appointments, Contacts, Tasks, and Notes. This can be run nightly or scheduled as a one-time task. Barracuda Networks recommends setting this action to Nightly.
- Email Stubbing – Locate messages on your Exchange Server that meet the specified criteria, copy the specified parts (just attachments, or the entire message with or without attachments) onto the Barracuda Message Archiver, and modify those messages on your Exchange Server so that appropriate parts of the messages are replaced with a stub (a link to where the actual contents reside on the Barracuda Message Archiver).Barracuda Networks recommends setting this action to Nightly .
- Folder Sync – Import into the Barracuda Message Archiver the complete folder structure of the selected Item Sources, including custom folders and subfolders. Barracuda Networks recommends setting this action to Nightly .
Item Sources
Item Sources are the items on which a specified action is to be run, including:
- All Users – All users residing on the Exchange Server.
- Email Address – Accounts whose email addresses match the entered text. Enter just the username portion to match all accounts across all domains resident on the Exchange Server, or the complete email address (including the domain name portion) to restrict the search to a specific account on a specific domain.
- Last Name – Users whose last names as configured on the Exchange Server match the entered text.
- Public Folders – Look in all public folders resident on the specified Exchange Server.
Distribution List – All users that are a member of the specified Distribution List.
Exchange Server Configuration
When you schedule an action, you must configure an Exchange Server on which to base the action. You can select from the following configuration options:
Existing Exchange Server Configuration – Select a previously configured Exchange Server. Additionally, you can select to:
- Edit – Modify an existing Exchange Server configuration.
- Delete – Remove an existing Exchange Server configuration from the list.
- Copy – Configure a new Exchange Server based on an existing Exchange Server configuration.
Add New Server – Configure a new Exchange Server:
- Click Autodiscover to automatically discover server settings for Exchange imports.
- If Autodiscover does not work, you then have the option to perform a manual configuration.
Click Configure Manually, and enter the following details:- Configuration Name – Name to identify the Exchange Server.
Exchange Hostname – Fully qualified domain name (FQDN) or IP address of the Exchange Server where the action is to be performed.
- Username – Username of the service account that was created.
- Password – Password associated with the username.
As a best practice, use a unique account for this integration point and grant it the least level of privileges required, coordinating with the system administrator. This email service account requires administrative write privileges to the Exchange server. For additional information, see Security for Integrating with Other Systems - Best Practices. - Proxy Server (required for hosted Exchange Servers) – Enter the hostname of the Server that hosts the RoH Service.
- Advanced Option :
Global Catalog Server – Enter the IP address or hostname of the Global Catalog Server
Scheduled Actions
The Scheduled Actions table displays a list of Exchange import, stubbing, and synchronization operations that are scheduled to be executed by the Barracuda Message Archiver, including the current status of the operation. You can take the following actions on an item in the table:
- Run Now – Immediately run the operation.
- Copy – Open a copy of the action in the workflow. Save your modifications as a new operation with the new parameters, and add the action to the Scheduled Actions table.
- Edit – Open the action in the workflow to modify the existing configuration. Save your changes to update the existing operation with the new parameters.
Delete – Remove this entry for the specified operation.
Recent Actions
The Recent Actions table displays a list of those operations already initiated by the Barracuda Message Archiver, including the status. For example, if an operation is currently running and has begun processing relevant items, the status displays as In Progress.
You can take the following actions on an item in the table:
- Copy – Open a copy of the action in the workflow. Save your modifications as a new operation with the new parameters to add it to the Scheduled Actions table.
- Report – Display a detailed summary of the completed operation in a new browser popup window. Content is available only for operations that have finished execution.
Pause – This will pause the currently running job.
- Resume – Resume an operation that has failed, paused or cancelled
- Cancel – Cancel the operation. The operation may later be resumed
- More – This will show real time statistics of the current running job
Delete – Remove this entry for the specified operation.
Table 1. Action Configuration Settings.
Action/Configuration | Description | |
---|---|---|
Email Import | Imports all items matching the item source filter from the specified Exchange Server into the Barracuda Message Archiver for processing. This is a one-time event. | |
Item Date | Only items matching this date restriction are imported. Date is either the date the message was created on the Exchange Server, or the date that appears in the 'Dte' field in Microsoft Outlook, whichever produces more results. | |
Item Source | Select the target list from which to import:
| |
Schedule | Select whether to process Nightly or Now | |
Advanced Options |
| |
Non-Email Sync | This is a one-time task to import non-email items. | |
Item Source | Select the target list from which to import:
| |
Item Type | Select whether to process Appointments, Contacts, Tasks, and/or Notes | |
Schedule | Select whether to process Nightly or Now | |
Advanced Options |
| |
Email Stubbing | Imports messages that have attachments, and replaces either the message or the attachment with stubs and stores attachments on the Barracuda Message Archiver rather than on the mail server itself. | |
Configure | Click Configure to configure the Stub Link URL for external access. | |
Item Source | Select the target list from which to stub:
| |
Item Age (days) | Only items that are the entered age or older are stubbed | |
Minimum Size (KB) | Items smaller than the entered value are not stubbed | |
Stub Content | Specify whether to stub Attachments Only or the Entire Message | |
Schedule | Select whether to process Nightly or Now | |
Advanced Options |
| |
Synchronize Folders | Synchronize folder structure from the Exchange Server mailboxes to the Barracuda Message Archiver for searching purposes. Important: This synchronization assigns emails that the Barracuda Message Archiver has already imported via other means to the folders they inhabit within a user’s mailbox at the time the folder synchronization runs. No new emails are brought into the Barracuda Message Archiver by this job type. | |
Item Source | Select the target list to synchronize:
| |
Advanced Options |
|