This article refers to the Barracuda Message Archiver firmware release 5.0 and higher and Microsoft Exchange Server 2013 and newer .
You configure actions that the Barracuda Message Archiver is to execute on your Microsoft Exchange Servers on the MAIL SOURCES > Exchange Integration page in the Barracuda Message Archiver web interface; click Help in the web interface for detailed information.
Workflow
The Workflow includes the following pages:
- Select Action – Select the type of action to perform on the Exchange Server.
- Select Server – Select an existing Exchange Server, copy an existing Exchange Server configuration to modify, or add a new Exchange Server configuration. To enable RPC over HTTP (RoH), refer to the article How to Enable RPC over HTTP Connectivity.
- Configure Action – Use this page to configure settings for the selected action using the Workflow fields.
- View Summary – Displays the Exchange Server action details. For Email Stubbing, you can click Simulate Action to perform a "dry run" on the Exchange Server. All items that meet the specified criteria are listed in the Activity Log for that operation, but no actual content on the Exchange Server is modified. Note that once you click Simulate Action, an entry is added to the Recent Actions table. Click the Report link in the Recent Actions table to review the results for the operation.
Available Actions
Define an operation to perform on your Exchange Server on items that meet the criteria you define in the workflow. Select the type of action to perform on the Exchange Server :
Email Import – Import all email from the Exchange Server into your Barracuda Message Archiver that meets the specified criteria. Barracuda Networks recommends that you only run an email import one time.
- Non-Email Sync – Import only non-email Exchange Item Sources into the Barracuda Message Archiver from specified accounts including Appointments, Contacts, Tasks, and Notes.
- Email Stubbing – Locate messages on your Exchange Server that meet the specified criteria, copy the specified parts (just attachments, or the entire message with or without attachments) onto the Barracuda Message Archiver, and modify those messages on your Exchange Server so that appropriate parts of the messages are replaced with a stub (a link to where the actual contents reside on the Barracuda Message Archiver).
- Folder Sync – Import into the Barracuda Message Archiver the complete folder structure of the selected Item Sources, including custom folders and subfolders.
Item Sources
Item Sources are the items on which a specified action is to be run, including:
- All Users – All users residing on the Exchange Server.
- Email Address – Accounts whose email addresses match the entered text. Enter just the username portion to match all accounts across all domains resident on the Exchange Server, or the complete email address (including the domain name portion) to restrict the search to a specific account on a specific domain.
- Last Name – Users whose last names as configured on the Exchange Server match the entered text.
- Public Folders – Look in all public folders resident on the specified Exchange Server.
Distribution List – All users that are a member of the specified Distribution List.
Exchange Server Configuration
When you schedule an action, you must configure an Exchange Server on which to base the action. You can select from the following configuration options:
Existing Exchange Server Configuration – Select a previously configured Exchange Server. Additionally, you can select to:
- Edit – Modify an existing Exchange Server configuration.
- Delete – Remove an existing Exchange Server configuration from the list.
- Copy – Configure a new Exchange Server based on an existing Exchange Server configuration.
Add New Server – Configure a new Exchange Server:
- Enter a C onfiguration Name, the service account E mail Address, U sername and P assword.
- Click Autodiscover to automatically discover server settings for Exchange imports.
- If autodiscover is successful, you will see the server select screen with the new server configuration selected.
- If autodiscover is unsuccessful, retry by selecting Yes or No if your service account mailbox is hosted in Microsoft 365, and click Autodiscover.
Advanced Options:- Autodiscover Hostname ( Optional ) – Enter the hostname used to check for credentials.
- Autodiscover Hostname ( Optional ) – Enter the hostname used to check for credentials.
- If autodiscover is still unsuccessful, click Configure Manually and enter the following details:
- Configuration Name – Name to identify the Exchange Server.
Exchange Hostname – Enter the ServiceAccountGUID@AD_Domain.
Username – Username associated with the Exchange Server where the actions are to be performed or the Windows domain in which the username resides; this account must have administrative privileges on the Exchange Server.
Password – Password associated with the username.
Proxy Server (required for Exchange 2013 and newer) – Enter the internal host name configured under Outlook Anywhere .
Advanced Options:
- Global Catalog Server (Optional) – Enter the IP address or hostname of the Global Catalog Server to prepare Active Directory for use with Outlook or Exchange Server only if the value returned from Exchange is incorrect.
Scheduled Actions
The Scheduled Actions table displays a list of Exchange import, stubbing, and synchronization operations that are scheduled to be executed by the Barracuda Message Archiver, including the current status of the operation. You can take the following actions on an item in the table:
- Run Now – Immediately run the operation.
- Copy – Open a copy of the action in the workflow. Save your modifications as a new operation with the new parameters, and add the action to the Scheduled Actions table.
- Edit – Open the action in the workflow to modify the existing configuration. Save your changes to update the existing operation with the new parameters.
Delete – Remove this entry for the specified operation.
Recent Actions
The Recent Actions table displays a list of those operations already initiated by the Barracuda Message Archiver, including the status. For example, if an operation is currently running and has begun processing relevant items, the status displays as In Progress.
You can take the following actions on an item in the table:
- Copy – Open a copy of the action in the workflow. Save your modifications as a new operation with the new parameters to add it to the Scheduled Actions table.
- Report – Display a detailed summary of the completed operation in a new browser popup window. Content is available only for operations that have finished execution.
Pause – This will pause the currently running job.
- Resume – Resume an operation that has failed, paused or cancelled.
- Cancel – Cancel the operation. The operation may later be resumed
- More – This will show real time statistics of the current running job
Delete – Remove this entry for the specified operation.
Table 1. Action Configuration Settings. Select the target list from which to import: Select the target list from which to import: Select whether to process Appointments, Contacts, Tasks, and/or Notes Maximum Size (KB) – Enter the maximum acceptable size for an item to be inspected. Items larger than the entered size are bypassed. Home Server – Restrict the action to only items residing on the configured server. Imports messages that have attachments, and replaces either the message or the attachment with stubs and stores attachments on the Barracuda Message Archiver rather than on the mail server itself. Select the target list from which to stub: Last Name – Any user on the specified Exchange Server whose last name matches the value entered in the associated field Public Folders – Looks in all public folders on the specified Exchange Server Distribution List – Looks for items that are sent to the individual accounts that receive content sent to the list entered in the associated field Select the target list to synchronize: Folders – Select folders to process:
Action/Configuration
Description
Email Import
Imports all items matching the item source filter from the specified Exchange Server into the Barracuda Message Archiver for processing. This is a one-time event.
Item Date
Only items matching this date restriction are imported. Date is either the date the message was created on the Exchange Server, or the date that appears in the 'Dte' field in Microsoft Outlook, whichever produces more results.
Item Source
Schedule
Select whether to process Nightly or Now
Advanced Options
Non-Email Sync
This is a one-time task to import non-email items.
Item Source
Item Type
Schedule
Select whether to process Nightly or Now
Advanced Options
Email Stubbing
Configure
Click Configure to configure the Stub Link URL for external access.
Item Source
Item Age (days)
Only items that are the entered age or older are stubbed
Minimum Size (KB)
Items smaller than the entered value are not stubbed
Stub Content
Specify whether to stub Attachments Only or the Entire Message
Schedule
Select whether to process Nightly or Now
Advanced Options
Synchronize Folders
Synchronize folder structure from the Exchange Server mailboxes to the Barracuda Message Archiver for searching purposes.
Important: This synchronization assigns emails that the Barracuda Message Archiver has already imported via other means to the folders they inhabit within a user’s mailbox at the time the folder synchronization runs. No new emails are brought into the Barracuda Message Archiver by this job type.
Item Source
Advanced Options