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Attention

Starting May 1st, 2018, we will no longer offer the ArchiveOne family of products. This includes all editions of ArchiveOne, ArchiveOne for Files, Max Compression, and Access Security Manager. If you currently hold a maintenance and support contract, you will continue to receive our award-winning support until your contract expires, or until May 1st, 2019, whichever occurs first. The license for ArchiveOne is perpetual; therefore the software may continue to be used independently without any updates or support indefinitely.

How to Define the Mailbox Search List

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You can configure each role with a list of mailboxes that can be used to limit the scope of policy operations. This task is usually performed by an administrator to limit the scope of searches for a particular role. If a user has a role that has a defined mailbox search list, they can configure a policy to search any mailbox, but only mailboxes in the defined list are searched; the policy results include the list of mailboxes not searched due to not being in the allowed list for their role.

The typical use is to define a role for the supervisor of a department, and to define the mailbox search list for that role to be just the distribution list of all members of the department. Then any user using ArchiveOne Admin as a user with that role can only search into members of the department.

To view the mailbox search list, click the Roles node, and then click Set mailbox search list; the Role mailbox search list dialog box displays:
mailbox_search_list.png 

Select from the available actions:

  • Search All Mailboxes – Allows the selected role unlimited access to all mailboxes in your environment.
  • Selected Mailboxes or Dlists – Allows you to define a range of mailboxes that the selected role can search. Click Browse to add or remove mailboxes from the search list.
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