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Barracuda Data Inspector

Getting Started

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Be sure to read about License Definitions for the Barracuda Email Protection portfolio.

Barracuda Data Inspector automatically scans your OneDrive for Business and SharePoint data for both sensitive information and malicious files. New issues are automatically identified without the need to configure scanners or schedules, and customizable email alerts keep you fully informed so you can respond quickly.

Activate Data Inspector

Barracuda recommends using an Office 365 Global Admin account to set up Data Inspector. If you do not use an Office 365 Global Admin account, Data Inspector will only scan files for the OneDrive account used during sign up.

To sign up for a free scan from the Barracuda website:

  1. Navigate to https://www.barracuda.com/products/data-inspector.
  2. Click Free Scan, complete the form with your information, and click Scan Your Data Now
    You will be redirected to the Data Inspector login page to Sign Up with Your Office 365 Account For Your Free Scan or to Sign In if you already have an account. 
  3. If you are not already signed into your Office 365 account, enter your administrator account login information, and click Sign in. If you are already signed in, this step does not appear.
  4. Review the permissions requested by Microsoft. Check the Consent on behalf of your organization box, and then click Accept
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Alternatively, you can sign up or sign in from the Data Inspector login page:

  1. Navigate to https://datainspector.barracuda.com/
  2. Click Sign Up with Your Office 365 Account For Your Free Scan or if you already have an account, click Sign In
  3. If you are not already signed into your Office 365 account, enter your administrator account login information, and click Sign in. If you are already signed in, this step does not appear.
  4. Review the permissions requested by Microsoft. Check the Consent on behalf of your organization box, and then click Accept

Setup Wizard

The first time you sign into Data Inspector, you are redirected to the setup wizard. 

  1. Click Open the Terms and Conditions to open a new tab. After reviewing the information, close the tab and click Accept in the wizard.
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  2. Review the welcome information and click Let's Get Started!.
    DI_intro.png
  3. Select the region where Data Inspector should store your data.
  4. Select the OneDrive or SharePoint data source you want to connect Data Inspector to. You can scan an entire Office 365 tenant or an individual OneDrive account. Note that selecting an entire tenant will require Office 365 global administrator privileges.
    DI_connectSources.png
  5. A new pop-up window prompts you to enter your Office 365 administrator account login information. Then click Accept to authorize Data Inspector to access your details.

  6. You are redirected back to the wizard. Click Complete Setup to start the scan.

Cases Summary

Reviewing the Cases

As Data Inspector scans your files, the Cases page will begin to populate with information about the sensitive data or malicious files. The header displays the Total Items Scanned in your Office 365 account, Issues Found, and the number of Users Monitored. Note that the number of users monitored are active users in your Office 365 tenant for which OneDrive for Business is configured. If a user has not configured their OneDrive account, they will not be scanned and will be excluded from this number.

Data Inspector continually scans your system for new files as indicated by the status message on the top right System status: On Waiting for Data. You will receive an alert on the page as new issues are found.

The Cases page shows your results at a glance. 

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  • User  – The user that most recently edited the file with sensitive information. 
  • Data Discovered  –  Date and time the issue was detected in your system.
  • Classifications  – Category of sensitive data that describes the file.
    • Supported categories include credentials, credit card, license number, malicious content, passport, personal ID, personal medical ID, suspicious content, and tax ID. 
    • The color of the classification label indicates the type of information detected. Black labels indicate the issue was detected from Advanced Threat Protection. Red labels indicate the file contains sensitive information such as a license number or tax ID. Yellow labels indicate the file contains information from keyword classifiers that have been set in the  Settings  page.
    • The number inside the classification label indicates the number of times the sensitive information was detected in the file. 
    • Click on the classification label to show the confidence level value that reflects how much supporting evidence was detected. A higher confidence level indicates that the matched item contains the sensitive information you are looking for.
    • Select the categories in the drop-down box to filter the results. 
  • Sharing Details  – OneDrive or SharePoint sharing settings for the file. 
  • Source  – OneDrive or SharePoint data source where the file is stored.
  • Item Path  – Path location of the file with sensitive information. 
  • Preview  – Click Review to show the preview of the file with the redacted sensitive information. For a Malicious file, click Security Report to see the scan report details from Advanced Threat Protection (ATP). For more information, see Understanding Advanced Threat Protection Reports.
    • Click on the preview page to zoom in/out. Click and drag your mouse to move around the preview page.
  • Actions  – Click Dismiss to remove the line item from the results. Click OK in the popup screen to confirm.
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