The Detections page shows files found that have sensitive data or are malicious.
Data Inspector continually scans your system for new files. You will receive an alert on the page as new issues are found.
Three tabs on this page show the status of each file.
- Unresolved – Files identified by Barracuda Data Inspector as malicious or containing sensitive data that have not yet been remediated.
- In Progress – Remediation actions have been taken on the files shown here. (See Remediate below to learn more.) This is a temporarily location. As the action on each file completes, it is moved to the Resolved tab.
Resolved – Files that have been remediated. The Action column shows the remediation action performed.
Table columns are:
- File – A file flagged by Barracuda Data Inspector as malicious or containing sensitive content.
- Platform – The infrastructure holding the file. This will be either Microsoft OneDrive or Sharepoint.
- Last Detected – After files are edited or changed in some way, they will be rescanned. Last Detected denotes the most recent time a file was found to be malicious or have sensitive content.
- Owner – the owner of the file.
- Violations – The total number of malicious or sensitive content incidences in the file.
- Sharing – Access granted to a file.
- Private – Only accessible to the owner.
- Internal – Shared with others within the organization.
- External – Shared outside the organization. (Can also include sharing within the organization.)
- Public – There are no restrictions to file access. Open to anyone.
- Classifiers – Categories of sensitive data that describe the file.
- Supported categories include credentials, credit card, license number, malicious content, passport, personal ID, personal medical ID, suspicious content, and tax ID.
- The color of the classification label indicates the type of information detected. Blue labels indicate the file contains sensitive information such as a license number or tax ID. Yellow labels indicate the file contains information from keyword classifiers that have been set in the Settings page. Red labels indicate that the file is malicious. Gray labels indicate sharing violations.
- The number inside the classification label denotes the number of times the sensitive information was detected in the file.
- Action – This column is found on the In Progress and Resolved tabs and shows the remediation action taken.
Filtering Page Results
There are multiple tools to help limit the files displayed to only those you are interested in.
Sort by Column
Click the top of the File, Last Detected, or Violations columns to sort. File will sort by file names alphabetically. Last Detected is the default and sorts most recent to least recent. Violations sorts the table from the files with the fewest to the most violations. Clicking a second time on any of these will reverse the order (i.e. least recent to most recent).
Add text to the search field to find a file name or owner match.
Click the Filter button to open a list to narrow down search results. Select from Platform, Sharing, and Classifier options. (See above for descriptions of each.) Options with zero instances or those not compatible with options already checked are grayed out and cannot be selected.
Once a box is checked, a corresponding filter chip will appear under the search box. Filters can be removed by clicking the X next to one or clicking the Clear All link.
Limit page results to those that occurred in a given time period.
Click the calendar icon on the Date Range field to open the date range selector. Click on one of the built in presets at left (i.e. Last 3 Days, Last 30 Days, etc.) or select a range by clicking on the days in the calendar.
View File Details
Click on one of the table rows to see the details of that file.
Other Detections Page Options
Click the reload icon to view the latest file detections. Note: any implemented text search, selected filters, or date ranges will be retained. To restore detection results to default, reload the browser window.
The Export CSV button will export up to 10,000 activities and will be limited by any active searches, filters or date ranges.
Click the Select Columns icon located below the reload icon to limit the columns displayed. Platform, Last Detected, Owner, Violations, Sharing, and Classifiers can be added or removed. File is always displayed and cannot be deselected.
Click the back < or forward > arrows or one of the numbers at the bottom to view another page of file detections. The number of files shown per page can be changed via the dropdown menu .
Click the Remediate button to manage files found to be malicious or have sensitive data. There are four options:
- Quarantine – Moves the file to a Quarantine directory with limited access. Within the Detections page it transfers from the Unresolved tab to the In Progress tab. Once the action is complete, it transfers again from In Progress to Resolved.
- UnShare – Changes the file access permissions to Private and transfers it from the Unresolved tab to In Progress and finally to Resolved once the action is complete. At that point only the file owner will have access to it. Once this is done, Barracuda Data Inspector will rescan the file. If it is malicious or still contains sensitive data, it will again be added to Detections as Unresolved.
- Dismiss – Transfers the file to the Resolved tab without changing anything else. This would generally be used when the file is determined to be ok as it is.
- Delete – Permanently deletes the file from the platform.