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Barracuda Essentials Outlook Add-In User Guide

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This article refers to the Barracuda Essentials Outlook Add-in for customers not currently using Microsoft Office 365. Due to recent Microsoft changes, you can no longer report suspicious emails using the Barracuda Essentials Outlook Add-In.

The latest Barracuda Email Protection Add-In supports Outlook and Outlook Web Access (OWA) for Microsoft Office 365, including the ability to report suspicious emails. For setup details, see How to Deploy the Barracuda Email Protection Add-In and Using the Barracuda Email Protection Add-In.


The Barracuda Essentials Outlook Add-In supports Microsoft Exchange Server 2013, 2016, 2019, Outlook versions 2016, 2019, 2021, and Outlook Web Access (OWA) running on Windows and Mac OS.

Note that the UI can vary depending on the device you are using to access the add-in.

For setup details, see How to Deploy the Barracuda Essentials Outlook Add-In.


Use the Barracuda Essentials Outlook Add-In to access your messages and send encrypted messages via Outlook or OWA.

Note: If the Outlook Reading Panel is disabled, the icon may be grayed out when you select a message. In this case, double click to open the message in the reading window to activate. You can now take actions on the message.

Send Encrypted Messages

Encrypt outbound messages for secure message transmission. To encrypt an outbound message:

  1. Log into Outlook or OWA, and select to create, forward, or reply to a message.
  2. Click the Barracuda Essentials logo to open the Actions panel.
    • OWA – Click the Barracuda Essentials logo in the lower right of the new message
    • Outlook – Click the Encrypt Message button in the Outlook ribbon.

  3. By default, Encryption is off. Click to toggle Encryption to on. The encryption attachment is added to the message:
    Encryption in OWA
    OWAencrypt.png

    Encryption in Outlook
    emailEncrypted.png

    Important!

    Do not delete the attachment; if deleted, the message will not be encrypted.

    In Outlook:

    • When the message is encrypted, the Encryption (IconEncryptionOn.png) icon displays at the top of the message.

    • If you turn off encryption from the Actions panel, the message is not encrypted and the Encryption Off (IconEncryptionOff.png) icon displays at the top of the message.

  4. Complete your message, and click Send to send the encrypted message.

Take Action in the Actions Panel

Open the Actions panel to access actions. The actions are described after the common task of opening the Actions panel.

Open the Actions Panel

To open the Actions panel:

OWA
  1. Log into OWA.
  2. Select an email, then click the Barracuda Essentials logo in the top right of the page.
    owaIcon.png
Outlook
  1. Log into Outlook.
  2. On the main Inbox page, click the Barracuda Essentials logo in the Microsoft ribbon.
Set Your Preferences
  1. Open the Actions panel as described above.
  2. Click Preferences.
  3. Choose the Outlook folder where you want to send emails you report as suspicious. By default, emails are sent to your Deleted Items folder. Click Back.
Manage Your Sender Policy
  1. Open the Actions panel as described above.
  2. Click Manage your sender policy. You are directed to the Email Gateway Defense Sender Policy page where you can allow or block messages from certain domains. Note that you might need to log in first.

This feature is only available if your administrator has enabled it. It is not available for everyone.