How to Deploy the Barracuda Email Protection Add-In

Use the steps in this article to deploy the Barracuda Email Protection Add-In for the Microsoft Outlook client or OWA. 

The Email Protection Add-In allows users to perform various functions, including:

• Send encrypted emails.
• Mark emails as suspicious and send to Barracuda Networks for further analysis.
• Provide additional feedback as to why the email should be blocked.

Deploying the Barracuda Email Protection Add-In: Microsoft 365 - Fully Admin Managed

Deploying with this method installs the add-in on users' Outlook clients. If you want your users to have the option to add or remove the add-in themselves, see the section Deploying the Barracuda Email Protection Add-In: Admin Allowed below.

1. Login to the Microsoft 365 Admin Center (admin.microsoft.com) and navigate to Integrated Apps. 
2. Click on Get apps and the Microsoft 365 AppSource opens.
3. Search for "Barracuda" to limit the view to only apps from Barracuda Networks. 
4. Find the Barracuda Email Protection Add-In and click Get it now.
   
   
5. The app wizard opens. Choose the users that will receive the app.
   • Just me – Only you, the admin, will be able to see and use the Email Protection Add-In.
   • Entire organization – Everyone in your organization will have access to the app.
   • Specific users/groups – Select the users that will receive access. Start typing a user or group's email address and the field will populate with matches for you to select from.
     
     
6. Click Email notification for users you selected to receive notice that the Email Protection Add-In is now available.
7. Accept permissions for the Email Protection Add-In for your organization. End users will not be required to separately accept permissions. 
8. Sign in with your admin credentials if necessary.
9. Click the Next button and then Finish deployment. Once deployed, it can take up to 24 hours for the Add-In to appear in end users' Outlook clients.
10. Click Done.

Your end users are now ready to Use the Barracuda Email Protection Add-In.

Deploying the Barracuda Email Protection Add-In: Microsoft 365 - Admin Allowed

Deploying with this method gives you the ability to fully manage the add-in on end users' Outlook clients or allow them to add or remove the add-in for themselves.

1. Login to the Microsoft 365 Admin Center (admin.microsoft.com) and navigate to Add-Ins. Your deployed add-ins list is displayed.
2. Click Deploy Add-in.
3. In the Deploy a new Add-in window, click Choose from the Store.
4. Search for "Barracuda" to limit the view to only apps from Barracuda Networks. 
5. Find the Barracuda Email Protection Add-In and click Get it now. The Configure Add-in window is displayed.
   
6. Choose the users that will receive the app.
   • Everyone – Everyone in your organization will have access to the app.
   • Specific users/groups – Select the users that will receive access. Start typing a user or group's email address and the field will populate with matches for you to select from.
   • Just me – Only you, the admin, will be able to see and use the Email Protection Add-In.
7. Choose the Deployment method.
   • Fixed – The Barracuda Email Protection Add-In is enabled on users' Outlook clients and they do not have the ability to remove it.
   • Available – The Barracuda Email Protection Add-In is not enabled on users' Outlook clients, but they can choose to add it. See steps 1-3 of the section Deploying the Barracuda Email Protection Add-In: End User below.
   • Optional – The Barracuda Email Protection Add-In is enabled on users' Outlook clients and they have the ability to remove it.
8. Click Next.
9. Accept permissions for the Email Protection Add-In for your organization if necessary and finish deployment. Once deployed, it can take up to 24 hours for the Add-In to appear in end users' Outlook clients.

Deploying the Barracuda Email Protection Add-In: End User

The following steps are for end users and may vary slightly for OWA users. Depending on the decisions made by the Microsoft 365 admin (see above), end users may or may not need to deploy the Email Protection Add-In for themselves.

1. Open Outlook.
   Click the ellipsis (three dots) on the menu bar and select Get Add-Ins.
   
2. Select the Barracuda Email Protection Add-In from the list that opens.
3. The Add-In is now displayed in the menu bar. 
   
   Click on it to open the Add-In.
4. The Barracuda Email Protection Add-In opens on the right side of the Outlook client. 
   On the Access screen, click the Authorize button. Log in to your Microsoft 365 account if necessary, review the permissions, and click Accept. (You will only be prompted for consent once.) This step will not be necessary if the Microsoft 365 admin has already authorized on your behalf.
   
5. The Report email or Encrypt email screen will be displayed, depending on if the Add-In was opened from the read message pane or compose message pane. You will see this
   
   or this. (It cannot be toggled to Encryption ON without an active Email Gateway Defense (EGD) subscription. EGD is required to encrypt messages).
   
   Click Next at bottom right to review the features provided.

The Barracuda Email Protection Add-In is now available for encrypting email messages or marking received messages as suspicious. See Using the Barracuda Email Protection Add-In for more information.