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Barracuda Stand-Alone Search Utility for Mac OS X

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This article refers to Mac OS X 10.7 (Lion) or higher.

You can download and install the Barracuda Stand-Alone Search Utility on your Mac OS X-based system to search archives without using the Barracuda Outlook Add-In or logging in to the Barracuda Cloud Archiving web interface.

Barracuda Stand-Alone Search Utility for Mac OS X results are limited based on your assigned role and customization options applied during deployment. For example, if you are assigned the User role, the search result is limited to 50,000 messages. For best results, refine your search criteria.

For discovery purposes, Barracuda recommends logging in to the web interface, and running your search using the Advanced options on the Basic > Search page.

The administrator must enable Enable Client Access on the Users > Client Downloads page before you can install the utility.

Install the Barracuda Stand-Alone Search Utility

Use the following steps to install the Barracuda Stand-Alone Search Utility:

  1. Log in to https://login.barracudanetworks.com with your login credentials, and click Archiver in the left pane.
  2. Go to the Client Downloads page:
    1. If you have the Admin role, go to the Users > Client Downloads page.
    2. If you have the User or Auditor role, go to the Basic > Client Downloads page.
  3. In the Stand-Alone Search Utility section, click Download Now to the right of the Mac Stand-Alone Search Utility to download the Mac OS X disk image (.dmg) file.
  4. Locate and double-click the downloaded .dmg file to mount it.
  5. Double-click the mounted volume on your desktop, and then double-click the application icon to launch the setup Wizard. 
  6. Enter your region-specific MAS hostname, for example: mas.barracudanetworks.com

    See Data Centers by Region for a list of region-specific MAS hostnames. If you do not know your region-specific MAS hostname, contact your Barracuda Cloud Archiving Service administrator.

  7. Enter your email address and associated password.

  8. To require that the password be entered each time the utility is launched, turn on Ask for my password at each launch.
  9. Click Continue. The utility connects to your Barracuda Cloud Archiving Service.
  10. If your account is configured with message stores, the Offline Searching page displays, otherwise, the Wizard skips to the Getting Started page. 
  11. In the Offline Searching page, for offline message access, select Download and store my archived messages for offline search, select the number of days to store those messages, and then click Continue
  12. In the Getting Started page, select whether to Show Archive Search Tutorial at launch
  13. When selected, the tutorial displays each time the utility is launched.

    You can launch the tutorial at any time from the Help menu within the utility.

  14. Click Done to save your settings and close the Wizard.
  15. The Barracuda Stand-Alone Search Utility icon displays in the Applications icon in the Finder sidebar.

Search Archived Messages

  1. Launch the Barracuda Stand-Alone Search Utility:
    search1-blank.png 
  2. In the Barracuda Archive Search window, select your search criteria from the drop-down menus, and enter the search term you want to match in the associated field.
  3. To further refine your search, click the plus (+) icon to the right of the field, and enter any additional search criteria:
    search2-criteria.png 
  4. Click Search. All matching search results display:
    search3-complete.png
  5. Once the results are returned, you can take several actions on messages:
    1. Click on a message to preview the header and message content:
      search4-preview.png 
    2. Shift- or Ctrl-click to save or open multiple messages to your local system:
      search5-contextual.png 
    3. Click on a message, or press Shift- or Ctrl-click to select multiple messages, and drag the messages to your desktop:
      search6-dragging.png 
    4. Double-click a message to view it in your preferred mail software.

Set Up Offline Search for Spotlight

You can enable offline search to synchronize user message stores to a local folder on disk, and search archived messages using Spotlight.

In order to use offline search with the stand-alone search utility, your account must be configured with message stores in the Options dialog box in the Barracuda Stand-Alone Search Utility. Messages are downloaded and synchronized periodically throughout the day, or after account synchronization settings are modified, into your Documents folder.

To enable offline search,

  1. In the Barracuda Stand-Alone Search Utility window, click Options. If the account supports message stores, you can turn on Download and store my archived messages for offline search.
  2. Select the number of days to save the messages as well as the cache size limit.
  3. Once the messages are downloaded, Apple's search utility Spotlight triggers to read and index messages for search.

Search Using Spotlight

Launch Spotlight search from one of these locations:

  • Spotlight from the Search menu
    spotlight_search_toolbar.png
  •  Search using Finder
    finder_search.png

The resulting message set includes any archived messages that have been saved. Double-click a message to view it in your preferred mail software.

The first time you launch Barracuda Stand-Alone Search Utility, a shortcut is automatically added to the AppleScript menu in Microsoft Outlook where you can launch the tool:

outlook_toolbar.png

Microsoft Outlook for Mac 2011 does not provide any other support for UI plugins or toolbar integration.

Update Barracuda Stand-Alone Search Utility Settings

Use the following steps to modify the Barracuda Stand-Alone Search Utility settings:

  1. Launch the Barracuda Stand-Alone Search Utility, and click Options to view your settings:
    bcas_settings.png
  2. Click Change below your account name if you want to update your email address or password:
    click_change.png
  3. Click OK to save your changes and close the Account Settings dialog box. 

  4. Click the Open messages with drop-down menu to select your preferred mail viewer:
    config_mail_client.png 
  5. You can also change your offline search settings in the Options dialog box.

    In order to use offline search with the Barracuda Stand-Alone Search Utility, your account must be configured with message stores. Messages are downloaded and synchronized once daily, or after account synchronization settings are modified, into your Documents folder. The Download archived message for offline search option does not display when offline search is not configured.

  6. If you turn offline search On, select which message stores you want to synchronize, and then click OK. Your messages begin synchronizing:
    syncing.png 

  7. When Download archived message for offline search is enabled, and you return to the Options dialog box, the last sync timestamp displays, and you can click Sync Now to sync archived messages:
    last_sync.png

  8. Click OK to save your changes and close the Options dialog box.
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