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Barracuda Managed Workplace

Viewing Tasks

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You can use the Calendar to view the status of executed tasks, and to view future scheduled tasks. The Calendar shows tasks that were created using an automation policy, and tasks that were scheduled right on the Calendar page.

Tasks that were created with an automation policy have a triangle icon policy_task.jpg. When you mouse over the icon, a tooltip displays the name of the automation policy. For more information on automation policies, see About Creating Automation Policies.

You can view tasks in day, week, or month calendars, or you can select an Agenda  view that displays a list of tasks in a 7 or 30 day time period.

Tasks in the Calendar are color coded to indicate the status:

Task Color
Status
GreenAll script executions were successful.
RedAt least one script execution failed.
BlueNo script failures, but at least one script execution is still pending.
GreyThe task has not yet executed.
To filter tasks in the Automation Calendar

Use the filter options to narrow your view to sites, site groups or service plans.

  1. In Service Center, click Automation > Calendar.
  2. Use the filters at the top of the Calendar page to only show the tasks at a site, group, or service plan, and click Filter.
To view the tasks scheduled in a day
  1. In Service Center, click Automation > Calendar.
  2. Click the Day button.

To view the tasks scheduled in a week

  1. In Service Center, click Automation > Calendar.
  2. Click the Week button.
  3. If you have more than 5 tasks scheduled in any hour of the week, see Using the Summary Boxes in the Automation Calendar Week View.

To view the tasks scheduled in a month
  1. In Service Center, click Automation > Calendar.
  2. Click the Month button.
To view tasks in a list view

The Agenda view allows you to view tasks in a list similar to what was available in pre-9.0 versions of Barracuda Managed Workplace when viewing the Task Timeline. The Agenda view lists all of the tasks for the current week.

  1. In Service Center, click Automation > Calendar.
  2. Click the Agenda button.

When viewing tasks using the Agenda view, you can click a date to switch to the Day calendar view for that day:

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To refresh the Automation Calendar

  1. In Service Center, click Automation > Calendar.
  2. Click the Refresh link.

Using the Summary Boxes in the Automation Calendar Week View

The Summary boxes in the Automation Calendar’s Week View lets users who have large numbers of automated tasks see details of their scheduled, in progress, and completed tasks more easily.

If you have more than 5 tasks scheduled in any hour of the week, the Automation Calendar displays a box that summarizes the tasks in that hour. The colors of the square’s outline and fill give you at-a-glance information on the status of the tasks in that hour—if the tasks have succeeded or failed, or are yet to run. The color of the outline of the summary represents tasks in the past.

For example, a red outline on the box indicates that at least one task has failed.

Outline Color
Status
GreenAll tasks were successful.
RedAt least one task failed.
BlueAll tasks are complete and were successful and one task is in progress.
GreyNo tasks have been executed.

In addition to the box outline, the color of the box’s fill represents current and future tasks. For example, if the box has a blue fill, it means at least one task is in progress.

Fill Color
Status
GreenAll tasks are complete and were successful.
RedAt tasks are complete and at least one task failed.
BlueAt least one task is in progress.
GreyAt least one task has not yet executed.
To see the details of a summarized task on the automation calendar week view
  1. In Service Center, click Automation > Calendar.
  2. Click the Week button.
  3. Right-click a summary box, and click View Tasks.
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