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Barracuda Managed Workplace

Customizing Devices

  • Last updated on

You can customize the devices in the following ways:

  • assign an alias name to a device
  • indicate that a device is a virtual machine
  • assign an inventory tag to a device
  • set a location for a device
  • set a custom warranty expiration for a device
  • set an end-of-life date for a device
  • set a production date for a device
  • add a note about a device
  • set a device to be part of a group

This page also includes the following topics:

  • view the vendor warranty expiration for a device
  • immediately check to see if the vendor warranty has changed

To assign an alias name to a device

Device names are automatically assigned to devices as they are discovered by Onsite Manager. The names, as they initially appear in Service Center are pulled from WMI, SNMP or DNS, and are listed as the discovered name for the device. See How device names are determined.

You can set alias names for devices to make them easier to identify in Service Center. Once an alias name is set for a device, it is used in reports and the Service Center.

  1. In Service Center, click Status > Devices.
  2. Locate the device to which you want to assign an alias name.
  3. Click the device name.
  4. Click the Edit icon worddav1f85450f7d387b357ceb76c05b620949.png beside Alias.  
  5. Type a name and click Apply.

To indicate that a device is a virtual machine

Barracuda Managed Workplace detects Hyper-V and VMWare virtual environments during the asset scan and displays this information on the Device Overview page. See Viewing Details about a Virtual Machine.

If the asset scan is unable to detect a virtual machine, you can edit the Device Overview page to indicate that the device is a virtual machine.

  1. In Service Center, click Status > Devices.
  2. Locate the device that you want to mark as a virtual machine.
  3. Click the device name.
  4. Click the Edit icon worddav1f85450f7d387b357ceb76c05b620949.png beside Virtual Machine.
  5. Select the Force to yes option button and click Apply.

To assign an inventory tag to a device

You can specify a unique identifying value for a device, such as a serial number or warranty reference number.

The inventory tag is a unique identifier that you can specify.

  1. In Service Center, click Status > Devices.
  2. Locate the device to which you want to assign an inventory tag.
  3. Click the device name.
  4. Click the Edit icon worddav1f85450f7d387b357ceb76c05b620949.png beside Inventory Tag.
  5. Type an inventory tag and click Apply.

To set a location for a device

You can specify the physical location of the device at the client premises.

  1. In Service Center, click Status > Devices.
  2. Locate the device to which you want to assign a location.
  3. Click the device name.
  4. Click the Edit icon worddav1f85450f7d387b357ceb76c05b620949.png beside Location.
  5. Type a location and click Apply.

To view the vendor warranty expiration for a device

A vendor warranty is the date a Windows device expires based on warranty information collected from supported vendors. Barracuda Managed Workplace collects warranty information for the following vendors:

  • Acer
  • Compaq
  • Dell
  • Gateway
  • HP
  • IBM
  • Lenovo
  • Toshiba

To retrieve the warranty information, Barracuda Managed Workplace requires the asset tag.

For IBM and Lenovo, Barracuda Managed Workplace requires both the asset tag and model number.

Barracuda Managed Workplace checks hourly for new devices from supported vendors. After the initial retrieval, Barracuda Managed Workplace refreshes the data monthly.

Barracuda Managed Workplace hides the Vendor Warranty box if it cannot automatically retrieve the information.

  1. In Service Center, click Status > Devices.
  2. Locate the device for which you want to retrieve the vendor warranty expiration.
  3. Click the device name.

To immediately check to see if the vendor warranty has changed

Click the Refresh icon worddavf63e9e783bcb18b6fa0e460994f43b21.pngbeside Vendor Warranty.

To set a custom warranty expiration for a device

You may need to manually set a warranty expiration for a device if Barracuda Managed Workplace cannot collect this information automatically.

You may also have negotiated an extended warranty for the customer that goes beyond the default supplied by the vendor. You can use this box to enter that custom warranty expiration.

  1. In Service Center, click Status > Devices.
  2. Locate the device to which you want to assign a warranty expiration.
  3. Click the device name.
  4. Click the Edit icon worddavb11dc577f4c1ea401f8359e5a152da32.png beside Custom Warranty.
  5. In the Custom Warranty section, click the calendar icon and select a date or type a date. 
  6. Click Apply.

To clear a custom warranty, perform the following steps.

  1. Click the Edit icon worddavb11dc577f4c1ea401f8359e5a152da32.png and delete the date.
  2. Click Apply.

To set an end-of-life date for a device

You can set the expected life expectancy of the device.

  1. In Service Center, click Status > Devices.
  2. Locate the device to which you want to assign the end of life.
  3. Click the device name.
  4. Click the Edit icon worddavb11dc577f4c1ea401f8359e5a152da32.png beside End-of-Life Date.
  5. In the End-of-Life Date section, click the calendar icon and select a date or type a date. 
  6. Click Apply.

To set a production date for a device

You can set the expected production date for the device.

  1. In Service Center, click Status > Devices.
  2. Locate the device to which you want to assign a production date.
  3. Click the device name.
  4. Click the Edit icon worddavb11dc577f4c1ea401f8359e5a152da32.png beside Production Date.
  5. In the Production Date section, click the calendar icon and select a date or type a date. 
  6. Click Apply.

To add a note about a device

You can add a note about the device. Only one note can be used per device. Timestamps differentiate the notes.

  1. In Service Center, click Status > Devices.
  2. Locate the device to which you want to add a note.
  3. Click the device name.
  4. Click the Plus icon worddavab92b2307db41a320cda56a9bac666e6.png beside Notes.
  5. Type a note.
  6. Click Save.
Last updated on