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Understanding the Barracuda Archive Search for Outlook Dialog Box

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This article refers to the Barracuda Message Archiver firmware 5.2 or higher, and the Barracuda Archive Search for Outlook version 5.2 or higher. The Barracuda Archive Search for Outlook supports Outlook versions 2010, 2013, 2016, and 2019.

Verify the Archive Search for Outlook version (available for download on the USERS > Client Downloads page in the Barracuda Message Archiver web interface) is the same major revision as the Barracuda Message Archiver firmware for proper functionality. 

Search Criteria and Video Walkthrough

For search criteria, available actions, and commonly used search_field keyword expressions and a short video walkthrough of the Barracuda Archive Search for Outlook, see How to Search and Archive Messages Using the Barracuda Archive Search for Outlook.


To search archived items using the Barracuda Archive Search for Outlook, click the Search Archive ( magnifying_glass.jpg ) icon to open the Search dialog box.

Figure 1. Messages Tab. 

Use the Messages tab to define your search criteria.

UnderstandingSearchDialog_v02.png

Figure 2. Advanced Tab.

Click the Advanced tab to specify additional search criteria based on attachments and tags, or select saved search criteria, as shown in Figure 2.

UnderstandingSearchAdvDialog_v02.png

Logical Operators

Build search queries using AND, OR, NOT, and -term.

When including more than one logic operator in a query, the order in which these terms are placed is important. For example,

  1. Add the first term "A", and then add term "and B"; the query searches as: (A AND B)
  2. Add a term "OR C"; the query searches as: ((A AND B) OR C)
  3. Add a term "AND D"; the query searches as: (((A AND B) OR C) AND D)
  4. Add a term "NOT E", the query searches as: ((((A AND B) OR C) AND D) NOT E)

Typically, you first build a population of results by using "OR" or "NOT", and then subtract items from that population by using "AND".

To force a different order of operations, place parentheses yourself using Keyword expressions.

When you enter a logic operator or a keyword expression in the Search for field, the rest of your search criteria is AND'd with the query. For example, if you enter "A AND -B" you can still specify a recipient in the Sent To field.

 


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